Connecting video conferencing to Weshare

Connect video conferencing to Weshare to automatically create virtual meetings for your appointments. Weshare connects directly to four video conferencing providers, and you can choose which appointment pages are linked to virtual meetings. The integrations work for one-on-one appointments and group classes.

Keep in mind:

• Weshare sets virtual meetings as the location for the appointment pages you select. It’s not possible for an appointment to have both a physical and virtual location. To offer the same service both in-person and virtually, create two separate appointment pages.
• Weshare reschedules or cancels virtual meetings when you cancel or reschedule the corresponding appointments. Weshare won’t update virtual meetings when you edit appointment details.

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Zoom

Any vendor with a Weshare account can connect Weshare to Zoom. After connecting, you can connect individual Weshare calendars to specific Zoom users.

To connect a Zoom account:

1. In Settings, see Connections.
2. Find Zoom and click Connect.
3. Enter your credentials to log into Zoom, or click SSO, Google, or Facebook to log in through those services.
4. Click Pre-approve, then click Authorize.

To connect Zoom to a specific appointment page:

1. Create a new appointment page by clicking the Create new button.
2. Follow through the appointment page creation flow until you get to the Add location page.
3. In add location page, click on Zoom.
4. Enter your credentials to log into Zoom, or click SSO, Google, or Facebook to log in through those services.
5. Click Pre-approve, then click Authorize.
6. Once you create an appointment page and select Zoom. Weshare will generate a Zoom virtual meeting every time a client books an appointment on your Weshare calendar.

If you see an error message saying that the app needs to be pre-approved, visit the Zoom App Marketplace and pre-approve Weshare.

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Google Meet

The owner of the Weshare account can set up this integration, and needs a Google account to do so. Clients can use any email address to join your video meetings from a computer, but they need a Gmail email address to join your video meeting from a mobile device.

To connect to Google Meet:

1. In Settings, see Connections.
2. Find Google Meet and click Connect.
3. Enter your credentials to log into Google.

To connect Google Meet to a specific appointment page:

1. Create a new appointment page by clicking the Create new button.
2. Follow through the appointment page creation flow until you get to the Add location page.
3. In add location page, click on Google Meet.
4. Enter your credentials to log into Google.
5. Once you create an appointment page and select Google. Weshare will generate a Google Meet virtual meeting every time a client books an appointment on your Weshare calendar.

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Appointment details

Weshare automatically Includes the details of your virtual meetings in automated emails to your customers.

If you use video conferencing for group appointments, Weshare assigns all attendees to the same virtual meeting.